Health and Safety Information

Emergency Phone Number - 989-245-7584

There will be a dedicated emergency phone number for the event. It is only used for emergencies.

First Aid

There will be 24-hour Emergency Medical Technician (EMT) coverage at the Physical Arrangements site for the duration of the Rendezvous. There will be a mobile EMT/Medic on a golf cart. On Saturday, the First Aid tent will be staffed with First Aid personnel from 8:00 am - 7:00 pm, along with the mobile EMT/Medic patrolling the entire event area by golf cart. After 7:00 pm on Saturday, the First Aid personnel and mobile EMT/Medic will be in the show area.

All medical care beyond minor cuts and scratches should be referred to the First Aid station.  Whenever possible, Rendezvous 2026 participants should advise their unit leader whenever they are feeling ill. All injuries must be reported to the First Aid Station.

Emergency Situations

Warning signals will sound in the unlikely event of an emergency.  Please follow the instructions provided if a warning signal sounds.

Medical Emergencies

In case of emergency, either call the Emergency Phone number 989-245-7584 or seek assistance from Rendezvous Staff.

Inclement Weather/Thunderstorms/Lightning Safety

Seek shelter in designated areas.

Tornado Safety

Seek shelter and stay away from windows.  Get out of automobiles.  Lie flat in a nearby ditch or depression. Avoid flying debris.

Guide to Safe Scouting

All leaders and adults should follow the Guide to Safe Scouting at all times during the Rendezvous 2026. https://www.scouting.org/health-and-safety/gss/

Health Forms

An Annual Health and Medical Record is required for all youth and adult participants in a Scouting activity such as the Rendezvous. Leaders should keep their unit’s health forms on-site with their unit. The information will provide helpful information to the onsite medical team in the event of an illness or injury while also providing emergency contact information. The information contained is respected and treated as confidential.

All 2026 Rendezvous participants must complete Part A and Part B of the Personal Health and Annual Health and Medical Record. The form can be found at: https://michiganscouting.org/new-bsa-medical-form/

Parking

Parking will be at the barracks assigned. Others will be directed to parking upon arrival at Camp Grayling

Policy on Traffic Safety

Pre-Approved motor vehicles be used to transport materials, supplies, and certain personnel throughout the Rendezvous 2026. It is in the best interests of all participants to respect the following guidelines.

Pedestrians

• Walk on the left shoulder of the road facing traffic and carry a flashlight at night.
• Walk on sidewalks as much as possible.
• Stay off the roadway and cross only at established crossings.
• Give emergency vehicles (with flashing lights) the right-of-way.

Motor Vehicles

• Use of motor vehicles on the Rendezvous 2026 site is by approval only.
• Always “buckle up” your seat belt; insist passengers do likewise!
• Travel slower than the posted speed limits, as this is a highly congested area.
• Truck beds must not be used for transporting passengers.
• Give the right-of-way to all pedestrians.
• Give the right-of-way to emergency vehicles with flashing lights.
• Both vehicle and pedestrian traffic rules will be rigidly enforced.